Militaries, firefighters, airline pilots and police officers are obviously the most stressful jobs on Earth. The sixth most stressful job in the world might surprise you a bit more… unless, if you’re an event planner !
Event coordination has been ranked as one of the most stressful jobs, just slightly less stressful than running into burning building or avoiding bullets in war territories. The amount of stress a worker experiences can be predicted, in part, by looking at the typical demands and crises inherent in his or her job. The ranking system for the stress study considered 11 different job demands which can reasonably be expected to evoke stress. Each demand was assigned a range of points. Deadlines, meeting the public and travel are some examples of the demands affecting event management jobs. Others were life of another at risk and own life at risk for instance, which are luckily (normally) not related to event organisation.
Let’s be honest. Even if we love our event management jobs, we feel tired and know we have to do something in order to reduce this amount of stress. Here are 2 aspects on which we can work on.
The event coordinator is the key spokesperson and serves to dispatch the information to the right person. He or she serves as the link between the client, speakers, attendees, event staff and many more. Stress, stress, stress… here it comes as the organizer tries to meet every stakeholder expectation, while the phone won’t stop ringing. Communication breakdowns can sour any coordinator/client relationship.
To avoid those situations, try to communicate dynamically. Before planning starts, agree on each one’s role and define in team responsibilities for every stakeholder. Communicate those agreements internally and externally and define the most effective way to communicate (phone calls, emails, face to face meetings…). Above all, sharpen your listening skills.
The event has been planned since a very long time, and it goes like clockwork. Every detail is known by heart, and now, it’s time to roll. The event coordinator is the primary point of contact during D- day. Always on, hyper vigilant. Time often lacks during those moments. The event coordinator often doesn’t have the opportunity to even eat or sit and have very long work-days.
Again, dynamic communication is key. Building relationships is important, such as having a reliable team for support during the event. Delegating will allow to work smarter and to focus on self-care, so a better job can be done.
Change your habits right now before burnout!
Stress leads to burnout. It’s time to change habits before it’s too late. Dealing with the causes of stress is a good way for longevity in event organization. After all, event planning is fun, exciting and is a fulfilling career. Better if it’s stay so!